Reimbursement forms: Reimbursement forms:

Experts are kindly asked to follow the below described procedure in order to receive a reimbursement for expenses occurred.
After the invitation letter you will receive by e-mail an "application for reimbursement" form that you are kindly requested to bring with you to the meeting and to present it together with evidence of your travel costs (ticket and boarding pass). Please read also the reimbursement procedures.

For those of you who have already attended a STECF meeting:

Please make sure you bring your identification sticker, in order to attach it on your application for reimbursement.

For those of you who are attending a STECF meeting for the first time:

Please download the following documents, fill in, sign and bring them with you to the meeting.

  • The Financial Identification form(available in different languages). The Financial Identification form needs the stamp of your bank OR a bank statement indicating name of the bank, name of the account holder and IBAN code (this can also be a print-out from your home bank).
  • The Legal Entity form (available in different languages).
    (available in different languages). The Legal Entity form has to be presented together with a readable copy of your ID card or passport.

In order to facilitate and speed up your reimbursement and compensation payments we suggest that you bring the forms and the evidence of your travel costs with you to the meeting. You can also send these documents after the meeting takes place by letter or by e-mail postmarked or dated no later than 30 calendar days after the final day of the meeting. Beyond this deadline the Commission is absolved from any obligation to reimburse travel expenses or pay any allowances.